Child Protection Policy

International Surrey Football Ltd values young people and children as being a vital part of the organisation and desires to see them grow, mature and be challenged in a healthy and safe environment.

We work with our partners at Merrist Wood College to ensure a safe environment for all young people and children involved in any activity involving International Surrey Football.


  • To provide playing, coaching and other development opportunities for young people and children and provide necessary associated support.
  • To enable the young people and children to express themselves.
  • To assist young people and children in integrating into the community.
  • To help young people and children appreciate the diversity of their cultures.


  1. Each child and young person should be formally registered within the group. The information includes an information/consent form which their parent/guardian must complete. These forms have vital information about health and emergency contacts and should be kept securely and brought to each session.
  2. Attendance register: a register should be kept for each session.

Child Protection Representative

Merrist Wood College Football Development Programme serves as our child protection representative at all activities involving players under the age of 18. If any worker has any child safety concerns, they should discuss them with him/her. He/she will take on the following responsibilities:

  • Ensuring that the policy is being put into practice;
  • Being the first point of contact for child protection issues;
  • Keeping a record of any concerns expressed about child protection issues;
  • Bringing any child protection concerns to the notice of the Management Committee and contacting the Local Authority if appropriate;
  • Ensuring that paid staff and volunteers are given appropriate supervision;
  • Ensuring that everyone involved with the organisation is aware of the identity of the Child Protection Representative.

The policy will be reviewed on an annual basis to ensure that it is meeting its aims. Additional contact for questions is Danny Clarke (

Personal/Personnel Safety

  • A group of children or young people under sixteen should not be left unattended at any time.
  • Avoid being alone with an individual child or young person for a long time. If there is a need to be alone with a child or young person (e.g. first aid or he/she is distressed) make sure that another worker knows where you are and why.
  • At no time should a volunteer or worker from any external organisation arrange to meet a young person away from the activity without someone else being there.
  • As such meetings should be planned and have the approval of a member of the Committee (this must be someone other than the organiser themselves).
  • Teenage assistants should always be supervised.

Child Safety

  1. Make sure that all workers and assistants know
    • Where the emergency phone is and how to operate it
    • Where the first aid kit is
    • Who is responsible for First Aid and how to record accidents or injuries in the incident book
    • What to do in the event of a fire or other emergency
  2. Do not let children go home without an adult unless the parent has specifically said thy may do so. Never let a child go with another adult unless the parent has informed you that this will happen.
  3. If private cars are used for an outing, the drivers must be approved by the committee, be properly insured, have rested before driving, and should have clean licenses. There should always be at least one other responsible person (16 or over) in each vehicle. All vehicles should be fitted with full seatbelts, not just lap belts. Full seatbelts should always be used.

Under normal circumstances, workers should only give a lift home to a young person from group activities if the parents of the young person have specifically asked for them to do so. (If workers are asked to give a young person or child a lift home, they are not obliged to do so, it is left to their discretion).

In the case of trips or outings, it should be made clear if workers’ cars will be used and where the children or young people will be returned to.

New Workers

Workers and assistants are by far the most valuable resource the group has for working with young people. When recruiting and selecting paid workers and volunteers the following steps will be taken:

  • Completion of an application form;
  • An interview;
  • Identifying reasons for gaps in employment, and other inconsistencies in the application;
  • Checking of the applicants’ identity (passport, driving license, etc);
  • Taking up references prior to the person starting work;
  • Ensuring criminal record checks have been carried out through relevant local agencies approved by the Criminal Records Bureau;
  • Taking appropriate advice before employing someone with a criminal record;
  • Allowing no unaccompanied access to children until all of the above have been completed;
  • A probationary period of 3 months for new paid workers and volunteers;
  • On-going supervision of paid workers and volunteers;
  • Ensuring good practice is followed in working with children and young people by providing appropriate training and guidance;
  • A nominated child Protection representative on the Management Committee.


It is a great benefit if workers undertake training if their role is likely to involve interaction with young people or children. International Surrey Football should keep workers informed of relevant courses, and ensure those that haven’t already completed relevant courses are able to do so.